3 ways your files could be destroyed tomorrow, and the steps you can take to protect them

3 ways your files could be destroyed tomorrow, and the steps you can take to protect them

Imagine waking up one morning and losing $20,557. No, you didn’t lose the keys to your brand new car. Your company experienced a situation involving permanent loss of data and records.

We easily misplace and lose track of stuff almost every day. However, the unfortunate truth is that you might be more susceptible to the data loss than you think.

In 2012, the Ponemon Institute reported that more than 78% of businesses have lost valuable data over a two-year span. There are a multitude of ways for your company to lose records—and money.

Without taking the right steps to protect your company, you put your business at a huge risk.

1. Natural disasters can blow away your organization.

We see images of devastated neighborhoods—families losing everything—almost daily on the news. Severe weather takes a toll on communities around the world. How would your business react to a natural disaster?

The best protection against storms, tornadoes, and harsh weather is a disaster recovery plan. Does your business have a detailed, step-by-step plan in the event of a disaster? One in three U.S. companies do not have a disaster recovery plan.

When disaster strikes, if your data isn’t protected, your company isn’t either.

Instead of hoping that your business isn’t in Mother Nature’s path of destruction, you can avoid potential bankruptcy. Ready, a national public service advertising campaign, has a great how-to guide for writing a Disaster Recovery Plan.

2. Computer crashes prevent your organization from booting up again.

According to a report by Sungard Availability Services, hardware failure and outages cause the most damage to businesses. The average cost of an hour of computer system downtime is $84,000 to $108,000.

Copying your data into back-up systems can save you from watching your company frantically pound away on the keyboard hoping for a response. Unfortunately, roughly 62% of small to medium-sized businesses do not regularly back up data. Up-to-date backups are as valuable as the data itself. All cars come with a spare tire. Shouldn’t your data have a spare too?

3. Employee accidents cost organizations millions.

The next biggest risk to your company data might surprise you. It’s your employees—and you! Human error and accidents account for a whopping 30% of all causes of data loss (Smith 2003). Physical records are lost a lot easier than you think.

The easiest way to avoid the all-too-common data-loss accident at work is to educate employees and coworkers. Knowing is half the battle! Stressing the importance of data protection can be the difference between having access to an important file on hand and losing time, money, and most importantly—your sanity.

Data management solutions like cloud storage can reduce your organization’s risk for accidents in the workplace. Proper filing policies and procedures can also be an effective way to reduce errors and increase office productivity.

Take a minute to assess your company’s risk. Implement some of these strategies to protect your organization from failure.

Share this post

Leave a comment

Your email address will not be published.